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Committee Meeting of 30 June 2015

Details
Parent Category: Minutes
Category: 2015
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Minutes of the Committee Meeting of 30 June 2015 at 16H00 at Crassula Hall, Betty's Bay

Present:

Rudi Perold, Heinie Foot, Adrian de Kock, Hilda van der Merwe, Wilna Rademeyer, Richard Starke & Lisel Krige.

Apologies:

Donn Ingle, Helen George & Wendy Tawse.

Welcome:

Rudi welcomed all.

Confirmation of Minutes of the Meeting of 26 May 2015:

The minutes were accepted without amendment.

Matter Arising from the Minutes:
  1. Adrian still to discuss the lease of Crassula Hall with Desmond Lakay.
  2. Bank account signatories still to be changed.
  3. Adrian still to ask Desmond Lakay for feedback on budget requests.
Correspondence (Adrian):

  1. Recorded in the Secretaries register.

  2. Letter re erf 3756 handed to Rudi – Previously E-Mailed to him.
Finance (Adrian):

  1. May 2015 financials had been distributed by E-Mail.

  2. No questions re financials.
Ward Committee Report Back (Rudi):

  1. A discussion took place in respect of the routes to follow in directing questions/queries with the Overstrand Municipality.

  2. Lisel requested that matters be at least copied to her so she is up to speed on matters.
WCDF Report Back (Rudi & Heinie):

  1. The issues surrounding problems between members in respect of disagreement on financial matters taken up with Overstrand Municipality have been settled.

  2. The following matters were discussed:
    1. The Overstrand Municipal top executives are too expensive.
    2. The gap between income and expenditure is widening.
    3. Land sales in the pipeline of approximately R40m.
    4. Main income source in the area is from tourism.
    5. Buy local to support growth in the area.
Federation Report Back (Heinie):
  1. A presentation was made by Marlu Rust on risk management. Neville Michaels attended.
  2. Fire fighting problems in Hangklip to be addressed.

  3. Kleinmond experiences sewerage problems when load shedding occurs due to relevant pumps being inoperative.

  4. Refuse – Put out on day of collection in baboon proof bins to prevent animals breaking into black bags.
  5. Requests for memorial benches to be directed to Overstrand Municipality.
Portfolio Matters:

      1. The Buzz (Helen):

        1. Many positive reports received on the content of The Buzz. Congratulation to Helen for the work which she undertakes.

        2. The next edition of The Buzz has been sent to the printers.

        3. Adrian and Helen discussed the timing of publication and decided that the issue currently with the printers would be titled the June/July edition to allow us to catch up. Future editions would be available in the first week of the month beginning in August 2015.

        4. Advertisers would therefore only be invoiced for two editions in this quarter.

      2. Web Site (Donn):

        Donn is still not well but has managed to keep up to date and is quick to publish information supplied. Thanks Donn.

      3. Sand Dune Management, Beaches & Amenities (Hilda):

        1. Work on public toilets will only be looked at in the new budget year i.e. beginning 1 July 2015 per Desmond LaKay.

        2. Main beach parking is a disaster with the dumping of sand from roads reducing the available area. Lisel mentioned that maybe the parking should be closed.

        3. The pumping of toilets at Davidskraal public facility is a problem.

        4. The public participation meeting re sand dune problems is to take place at Crassula Hall @ 11H00 on Saturday 18 July.

        5. Although it is intended to address the dune problems via plans of the DIG this will take some time and in the interim the following occurs:

          1. Sand is being removed without permission due to lack of law enforcement.

          2. Des Clarke is apparently selling lorry loads of sand at R700-00 each?

      4. Roads & Storm Water (Wilna):

        1. Desmond Lakay is kept advised of problems but little appears to happen.

        2. The clearing of sidewalks is being undertaken. Wilna advises that when doing so they should also trim grass growth invading the roads.

      5. Property, Planning & Development (Rudi):

        1. Nothing much happening. Rudi is experiencing problems with contacting those Overstrand officials responsible in town planning.

        2. Rudi is still awaiting answers on certain questions.

        3. The closure of access to De Wet’s Bay is legal.

      6. Water, Waste & Sanitation (Richard)

        1. Richard is having a meeting with Overstrand Municipality re boardwalks etc.

        2. Richard has supplied the minutes, attached, of the last Water Committee meeting.

      7. Fire & Emergency Services, Security & CPF (Wendy):
        1. In Wendy’s absence many matters still need to be addressed i.e.:
          1. Emergency plan.

          2. Allocation of donations for fire fighters.

          3. Organisation of firefighters. Last meeting apparently took place long ago and poor attendance at last fire.

          4. Work load of this portfolio.

        2. The issues raised by Heinie which were attached to the agenda for this meeting were discussed and it was agreed that many had merit but certain procedures had to be followed:

          1. Rudi to arrange a meeting in this week with Wendy. Subsequently established that due to illness this could only take place next week.

          2. A meeting of all the firefighters to take place.

          3. Lester Smith to be included in discussions.

          4. We must be careful not to take on payment in respect of areas which are the Overstrand Municipalities responsibility as this would then become our problem and would in effect result in additional taxation of property owners.

      8. Crassula Hall (Heinie):

        1. Heinie handed R800-00 to Adrian re hall booking payments.

        2. In previous minutes it was quoted to Richard that hire of the hall for his organisation would be R300-00 per hour. Incorrect to be discussed at next meeting.

        3. Heinie mentioned that the wind noise from the roof was caused by loose barge boards. Adrian asked him to contact Denovan van Rhodie to correct.

        4. Heinie said that he spoke to Wendy and all the junk in the rear store has been removed to the verandah for disposal. Adrian said that he should speak to Denovan about this as well.

      9. Advertising (Vacant):

        1. Adrian advises that all adverts have been paid for.

        2. Enquiries from two new advertisers have been received.

      10. General:

Rudi mentioned that he had a possible candidate for the property portfolio which would allow him to take on security issues.

Next Meeting:

Tuesday 28 July 2015 @ 16H00 at Crassula Hall